The short answer
Keep every family in one place — their details, your notes, your schedule with them, and what they owe — including the families who book you by text.
- One list of families
- Notes for each home
- One calendar
- Who's paid, who hasn't
One family is easy to keep in your head. Three or four — each with their own kids, pets, routines, and schedules — is a lot to remember, and it all tends to live in different places.
Here's a simple way to keep it straight.
On the clock
2:14:36
The Brooks family · started 5:30 PM
This week
Earned · Sept
$1,284.50
Expenses
$46.20
- 1Tap Start when you arrive A live clock you can glance at.
- 2Outside families welcome Jobs booked by text live here too.
- 3Your month at a glance Earned and spent, as you go.
A system that holds up
- 1
Keep one list of families
Every family you sit for, in one place — names, the kids and pets, the address, how to reach them. Not a contact here and a text thread there.
- 2
Write down what you learn
Bedtime routines, allergies, the dog who can't be left with the cat, where the spare key is. Write it down after each job, so the next one starts where the last one ended.
- 3
Put every job on one calendar
Regulars, one-offs, and jobs booked by text all go in the same place, so you never promise the same Saturday twice.
- 4
Share your availability instead of answering it
Send families one link to the days you're free, instead of typing the same dates to each of them.
- 5
Track what's paid
After each job, note whether you've been paid. At a glance, you'll know who's caught up — and who needs a friendly reminder.
How REC'D BY helps
How the REC'D BY Work Hub does it
Your families live on one list — including the ones who aren't on REC'D BY, which you add yourself. Private notes about each family, kid, pet, and home stay visible only to you. Every job sits on one calendar, you can send families a link to your availability, and paid and unpaid work are kept apart. It's free for sitters.
Maya's availability
Next 3 months- 1Open days, easy to spot Families see when you're free.
- 2Busy stays private Booked never says what, or for whom.
- 3One link for every family Send it by text or email.
Questions
Can I add a family who doesn't use REC'D BY?+
Yes. Add them as an outside family. Their jobs, hours, and earnings sit alongside everything else, and you can invite them to join whenever you like.
Can the family see my notes about them?+
No. Your private notes are only ever visible to you.
Keep every family in one place
Hours, earnings, and availability in one Work Hub.
Create your free sitter account